Formal Notice / Demand Letter
Polite Service Charge Due Reminder Notice Sample
Requesting overdue building service charges requires courteous and formal phrasing. A well-structured notice details exact months unpaid, outstanding amounts, and payment methods without awkward face-to-face friction.
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[FLAT OWNERS' ASSOCIATION LETTERHEAD] Ref: BB/NOTICE/2026-[04] Date: [DD/MM/YYYY] Subject: Courteous reminder regarding outstanding service charge fees. Dear Resident [Resident Name], Flat Unit: [e.g. 3C], [Building Name]. Greetings, Maintaining our community's essential amenities—round-the-clock security gatekeepers, elevator AMC, generator fuel, water pump operation, and cleanliness—depends entirely on timely monthly service charge contributions. Our accounting records indicate that the following dues remain outstanding for your flat [3C]: - [April 2026] Maintenance Fee: ৳[4,500.00] - [May 2026] Maintenance Fee: ৳[4,500.00] - [June 2026] Maintenance Fee: ৳[4,500.00] ----------------------------------------------------- TOTAL OUTSTANDING DUES: ৳[13,500.00] (In Words: Thirteen Thousand Five Hundred Taka Only) To ensure uninterrupted building utility operations and staff salary disbursement, we kindly request you to remit this payment by [15th July 2026]. Payment Instructions: - bKash / Nagad: [01XXXXXXXXX] - Direct Bank Transfer: [Account Name], [A/C No], [Bank Name] (If you have already settled this payment, please notify the management committee with your transaction reference.) Thank you for your valued cooperation in maintaining our community. Sincerely, [Treasurer & General Secretary] [Building Management Committee]
How to Use This Template
Start with polite WhatsApp reminders; deliver formal written notices after 2+ months
Maintain dignified, respectful community language without confrontational tones
Offer flexible payment methods (bKash/Nagad/Bank) to make settling easy
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Frequently Asked Questions
Can dues reminders be sent in one click directly through BashaBill?
Yes, clicking the reminder button on BashaBill prepares formatted payment reminders on WhatsApp in a single click.
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