Annual General Meeting (AGM) Notice & Minutes Template

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[FLAT OWNERS' ASSOCIATION NAME]
NOTICE OF ANNUAL GENERAL MEETING (AGM) — [YEAR]
Ref: AGM/2026/[01]                          Date: [DD/MM/YYYY]
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To All Respected Flat Owners,
Notice is hereby given that the Annual General Meeting (AGM) of our residential owners' association will be held on [Friday, 20th June 2026] at [7:30 PM] at the Ground Floor Community Space.

Meeting Agenda:
1. Review and adoption of previous AGM meeting minutes.
2. Presentation and approval of annual audited income & expense accounts.
3. Review of proposed upcoming fiscal budget and monthly service charge rates.
4. Discussion regarding elevator refurbishment and security systems.
5. Election / appointment of incoming Executive Committee officers.
6. Miscellaneous (with permission of the Chair).

Your punctual attendance and constructive counsel are highly valued.

Sincerely,
[General Secretary]
[Flat Owners' Association]
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[SAMPLE MINUTES RESOLUTION EXCERPT]:
Following deliberations, the following resolutions were unanimously adopted:
Resolution 1: The audited financial ledger for the preceding fiscal year was ratified.
Resolution 2: Monthly contributions to the emergency reserve fund were increased by ৳500 per unit.
Resolution 3: The incoming executive committee slate was duly confirmed for a 2-year term.