Spreadsheet / Expense Ledger Format
Monthly Building Income & Expense Ledger Format
Maintaining building financial transparency requires a monthly income vs expense ledger. This format tracks starting cash balances, collections by flat, categorized expenditures, and month-end closing reserve surplus.
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===================================================== MONTHLY BUILDING INCOME & EXPENDITURE STATEMENT — [MONTH, YEAR] [Building Name & Address, Dhaka] ===================================================== A. Opening Fund Balance (Cash + Bank): ৳[45,000.00] B. Revenues & Collections: 1. Flat Service Charges (18 Units): ৳[113,400.00] 2. Parking & Commercial Rents: ৳[12,000.00] ----------------------------------------------------- Total Current Month Income: ৳[125,400.00] Total Available Funds (Opening + Income): ৳[170,400.00] C. Expense Ledger: Date Category / Particulars Voucher # Amount (BDT) ----------------------------------------------------- 01/06 Security Guard Staff Salaries (x2) V-01 ৳24,000.00 03/06 Cleaner Salary V-02 ৳6,000.00 07/06 Elevator AMC Servicing V-03 ৳8,000.00 10/06 Common DESCO Electric Bill V-04 ৳10,250.00 15/06 Standby Generator Diesel Fuel V-05 ৳7,500.00 20/06 Plumbing & Hardware Repairs V-06 ৳3,200.00 28/06 City Waste Disposal Fee V-07 ৳1,500.00 ----------------------------------------------------- Total Month Expenditures: ৳[60,450.00] D. Closing Surplus Balance (Carried Forward): ৳[109,950.00] - Bank Account Balance: ৳[95,000.00] - Cash in Hand with Treasurer: ৳[14,950.00] ===================================================== Treasurer: ______________ President: ______________
How to Use This Template
Attach receipts for every expenditure matching assigned voucher numbers
Reconcile bank statements against ledger balances at month end
Posting monthly statements on the building notice board builds universal trust
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Frequently Asked Questions
Does BashaBill calculate this income vs expense statement automatically?
Yes, BashaBill compiles this entire income and expense statement dynamically in real-time as you log entries.
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